Scanomat UK Ltd is committed to upholding your privacy to comply with GDPR and this statement sets out what information we collect from you and how we use it.
Unless otherwise agreed with you, we will only collect basic personal data about you, which does not include any special categories of personal information (often known as “sensitive personal data”). The basic personal data we collect about you does include: name, job title, telephone number(s), email address, IP Address and business address.
In relation to clients, the lawful basis for which we rely on to collect and process your data is typically performance of our contractual obligations.
If you are not a client, we may rely on Legitimate Interest as the lawful basis on which we collect and use your personal data in relation to contacting you further in certain situations. Our legitimate interests are usually to provide individuals representing a business with details of our products or services through B2B direct marketing.
The lawful basis of Legitimate Interest also applies to data processing necessary for carrying out pre- contractual measures, for example, in the case of enquiries concerning our products or services.
We will also collect and store details in relation to a data subject’s consent to contact. These details will include:
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For clients, we need to know basic personal data in order to provide the products and services you have engaged us to provide, and to assert our right to be recompensed in return for these services, as per our services agreement or contract. If customers do not provide this information we will be unable to provide the services requested.
We will also collect personal data for marketing communications activities to provide you with relevant information about our products and services. Specifically, these marketing activities will include: email marketing, newsletters, press releases, telemarketing, event invitations, product launches, product and services updates and direct mail.
Please note that where marketing communications are sent by email, then your data will be shared to a secure third party web-based marketing automation application, Mailchimp.
We will not collect any personal data from you that we do not need in order to provide the above-mentioned activities.
All personal data we hold about you will be processed by our staff and contractors. No additional third parties will have access to your personal data unless there is a legal obligation for us to provide it. Please be aware that your personal data may be stored on a cloud-based system whose servers are located outside the EU.
We take all reasonable steps to ensure that your personal data is processed securely and more information on this can be found in our Data Protection Policy.
For customers, we will generally keep your personal data for a minimum of six years, after which time it will be destroyed if it is no longer required for the lawful purpose(s) for which it was obtained.
Personal data collected and processed solely for marketing activities will be kept until you notify us that you no longer wish to receive marketing communications.
We take the security of your personal data very seriously. We have internal policies and controls in place to try to ensure that data is not lost, accidentally destroyed, misused, or disclosed and is not accessed except by our employees and contractors in the performance of their duties.
Under the General Data Protection Regulation, you have a number of important rights free of charge. In summary, those include rights to:
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the General Data Protection Regulation.
If at any point you believe the information we process on you is incorrect, you can request to see this information and have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact: firstname.lastname@example.org
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office https://ico.org.uk/
Scanomat UK Ltd is a “Data Controller” and “Data Processor” of the personal data you provide to us. Contact: email@example.com
CVR No: 21165980
Registered address: Vibe Alle 3, 2980 Kokkedal, Denmark
Policy operational from: 25 May 2018